FOR CONTEST OF SKETCHES
“Elaboration of project for Pre-school educational institution in Riga, Tallinas Street 6, Tallinas Street 10, Tallinas Street 12A”
Procurement identification No.RDĪD 2011/28
I General information
Regulation of the contest of sketches (herein referred to as – Regulation) is elaborated according to law on Public procurement. Participation in contest of sketches is manifestation of participant’s free will. By submitting a sketch, the participant completely accepts and undertakes to observe all requirements of Regulation.
Client’s ambition is to establish pre-school educational institution of 21st century what should mean:
- to create environment which is focused to a child, taking into account child’s perception:
- well-considered mutual relationships between premise and outer programmes, and their connection with wider territory of city environment;
- should be envisaged connection between groups of pre-school educational institution and outer space;
- to form establishment, where in functional solution are not made savings on behalf of children’s comfort.
In creative, interactive way through plays, games and elements of facilitation, the children should be led in processes of ecological thinking.
Client is open to innovative proposal of functionally dimensional model of kindergarten.
The aim of sketch contest is to reach existing culturally historical substances in project of pre-school educational institution, and organic integration of planned objects in whole city construction structure.
1.1.1. Purchase identification number: RDĪD 2011/28
1.1.2. Announcement on contest is publicised in: Web site of Procurement Monitoring Bureau: www.iub.gov.lv, Web site of the Latvia Association of the Architects: http://www.architektura.lv/, Web site of Riga municipality: http://www.riga.lv; Web site of Property Department of Riga City Council http://www.rdid.lv; Web site of contest: http://tallinasdarzs.riga.lv/, Web site of Riga City Council City Development Department: http://www.rdpad.lv/, interactive platform A4D http://www.a4d.lv/lv/, as well as in newspaper “Diena”. Contest materials in electronic format are available in Web site of Contest http://tallinasdarzs.riga.lv/.
1.2. Method of municipality order allocation – contest of sketches (herein referred to as – Contest). One Participant, which will have obtained the first place, and Proposal of which will comply with all requirements identified in Regulation, after recommendation of Jury will be asked by Client to participate in negotiation procedure according to the third part of article 63 of Public procurement law. Participant who will be asked to participate in negotiation procedure will have to fulfil requirements of the first and the fifth part of article 8 and/or the first and second part of article 10 of Construction law to obtain the rights to conclude Contract of design works, as well as he should be able to fulfil design works not later than in term mentioned in Regulation. Negotiation procedure will be commenced within two months from the date when decision of Contest results become incontestable according to procedure identified in Public procurement law. Contract on performance of design works with winner of negotiation process should be concluded not later than within three months after commencement of negotiation procedure. The most essential conditions, mentioned in section X of Regulation within framework of negotiation procedure cannot be changed. Terms and conditions mentioned in this paragraph can be changed only if it will be related with or will be needed for provision of requirements of valid normative acts.
1.3. Client: Property Department of Riga City Council, Registration No. 90000038741, legal address – Riharda Vāgnera Street 5, Riga, LV-1050, tel. +371 67 026 138, fax +371 67 026 342, (herein referred to as – Client).
1.4. Jury commission: formed according to order of 09.03.2011 of Director of Property Department of Riga City Council No.50-rs “On approval of Jury commission for contest of sketches” in the following composition:
|Chairman of the commission||V. Brūzis||-||Riga City Cultural Monument Protection Department of Riga City Construction Board;|
|Deputy chairwoman of commission||A. Vasiļjeva||-||Project manager of Construction Project Management Department of Property Department of Riga City Council, certified architect;|
|Members of commission||J. Lediņš||-||Head of Landscape Architect department of Riga City Construction Board;|
|E. Treimanis||-||Head of the Latvia Association of Architects, certified architect,|
|V. Polkovņikova||-||Representative of the Latvia Association of Architects, certified architect;|
|J. Poga||-||Representative of the Latvia Association of Architects, certified architect;|
|M. Putrāms||-||Representative of the Latvia Association of Architects, certified architect;|
|T. Kotoviča||-||Representative of Latvian Landscape Architecture Association, certified architect;|
Responsible secretary of Jury commission– specialist of Procurement department of Construction authority of Property Department of Riga City Council Kristīna Bikova.
1.5. Participant of contest Participant in contest can be legal or physical person registered in the Republic of Latvia or in foreign country (his residence is located there), which have rights to deal with architectural practice in Latvia or in their home country, or association of such persons in any combination (herein referred to as – Participant). In the case if Participant, which on time of Contest does not comply with requirements of the first and the fifth part of article 8 and/or the first and second part of article 10 of Construction law, is acknowledged as the winner in Contest and is invited to participate in negotiation procedure on Contract conclusion, he will have an obligation to fulfil above mentioned requirements of Construction law, as well as to prove his abilities to ensure performance of Contract of design works in time and procedure determined in Regulation.
1.6. Contest aim and subject
1.6.1. To elaborate vision of building complex for preschool educational institution according to conditions of Planning and Architectural assignment, requirements of valid construction norms, fire safety and hygiene.
1.6.2. To envisage reconstruction of existing buildings, their dismantling, construction of new volumes, preservation of the main façade and renovation for the building at Tallinas street 10 (cadastre designation of building 0100 023 0024 002) and preservation and façade renovation for building at Tallinas street 6 (cadastre designation of building 0100 023 0130 001).
1.6.3. Contest object is Sketch, which reflects the construction intention at Tallinas street 6, Tallinas street 10, Tallinas street 12A for complex development of territory. Vision of architectural project and explanatory article (herein referred to as – Sketch) should include the architectonic solution and further development conception of territory for object “Elaboration of project for Pre-school educational institution in Riga, Tallinas Street 6, Tallinas Street 10, Tallinas Street 12A” (herein referred to as – Contest object), evaluating already existing construction and offering new town planning opportunities according to the assignment of Contest: paragraph 3.5 of Regulation, technical requirements – description (Appendix 1) and Assignment of planning and architecture (Appendix 2).
Specific requirements of technical description are referred to stage of Technical project. Technical description is specified before negotiation procedure according to solutions of winner’s proposal. Technical description informs on prospective content of construction project.
1.6.4. Participants are responsible for elaboration of Sketch according to Regulation and valid normative acts.
1.6.5. List of applicable normative documents, industry and methodological literature is attached as Appendix No. 3 of 2nd part of Description of technical requirements.
1.6.6. During the course of Sketch elaboration, the Participant has obligation to get carefully acquainted and follow the requirements and conditions, determined in Assignment of planning and architecture (Appendix 2).
1.7. Procedure of Regulation reception
1.7.1. Regulation, including all appendices and additional materials, as well as topicalities of Contest are available for downloading free of charge in Contest Web page http://tallinasdarzs.riga.lv/.
1.7.2. Participants can get acquainted with Regulation and to receive it (Regulation, Planning and architectural assignment, description of technical requirements with appendices – in paper format, all the other documents – electronically on CD data carrier) free of charge in Property Department of Riga City Council, at Riharda Vāgnera street 5, in Riga, room 202.
1.7.3. Client registers the Participant in list of Regulation receivers, identifying its name (for physical entities – name, surname), address, telephone, fax, e-mail address, as well as date and time of Regulation delivery. Client will regard the address specified by Participant as contact address, which will be used for communication with Participant according to Public procurement law. It is considered that the Participant has received the information if Client (Jury commission) has sent it by e-mail, fax or by post as registered item to the identified address. Download of Regulation in Web page of Contest is anonymous. Participant, who has downloaded the Regulation in Web site of Contest, undertakes liability to follow the answer to all raised questions and topicalities of Contest in Contest Web site.
1.7.4. Client ensures that up to the opening of proposals according this Regulation, the list of receivers is not revealed.
1.7.5. If the Participant wants to look at Contest object in nature he should agree the visiting time with representative of “Rīgas serviss” Ltd. by telephone +371 20390993 (Rolands Līcītis).
1.8. Term in which the questions of Regulation should be asked
1.8.1. Client or Jury commission gives answer within three working days to question submitted in writing by registered users, which is received not later than six working days before deadline of proposal submission, identified in paragraph 1.9.2. Explanation, by specifying the sent question, but not specifying its submitter, is sent in writing to all registered Participants, which have received the Regulation in paper format or registered, by filling registration inquiry form in Web site of Contest and sending confirmation of registration to responsible secretary of jury commission to e-mail firstname.lastname@example.org. Explanation is published also in Web site of Contest http://tallinasdarzs.riga.lv/.
1.8.2. Participant, who would like to receive any explanation on Regulation, should prepare request in writing, which is addressed to Jury commission, and it should be sent by e-mail, fax or post or with assistance of Web site of Contest to Construction Authority of Property Department of Riga City Council: Riharda Vāgnera street 5, Riga, LV-1050; fax: +371 67 037 235, e-mail: Anna.Vasiljeva@riga.lv.
1.9. Place, deadline and procedure of proposal submission
1.9.1. Submission place of proposal of contest (herein referred to as – Proposal)– Construction Authority of Property Department of Riga City Council, Riharda Vāgnera street 5, Riga, LV-1050, room 202.
1.9.2. Deadline of Proposal submission is by 14 June, 2011, 16:00.
1.9.3. Procedure of Proposal submission:
126.96.36.199. to ensure Participant’s anonymity, the Proposal should be submitted in closed way, designated with motto. Package of Proposal should be safely closed, in white or brown colour, on it cannot be any designations and/or logos, which identify submitter, all inscriptions should be in block letters, without use of submitter’s specific style of writing or printing. Proposal should be submitted in one closed package, where are included all required documents and materials in form, determined by Regulation;
188.8.131.52. with motto should be understand set of letters and words, which does not identify the Participant and which is used for provision of anonymity. Motto consists of successive two Latin letters and three Arabic numerals. For example, XY123. Height of motto characters – 22 mm;
184.108.40.206. transcript of motto is identified in Participant’s inquiry (Appendix 3), which is submitted in separate closed envelope;
220.127.116.11. Proposal can be sent by post or by courier post to address identified in paragraph 1.9.1 of this Regulation. Independently of chosen type of transportation, on package should be reference For Contest of Sketches “Elaboration of project for Pre-school educational institution in Riga, Tallinas Street 6, Tallinas Street 10, Tallinas Street 12A” (Procurement identification No. RDĪD 2011/28) and motto. If the Proposal is sent by post or courier post, it should be sent timely with calculation, that it should be received in place determined in paragraph 1.9.1 of Regulation up to the deadline;
18.104.22.168. Participant is responsible for safety of Proposal delivery, insurance, duties and covers all related expenses.
1.9.4. Proposals, which are submitted after the term determined in paragraph 1.9.2 of Regulation, are not accepted and opened.
1.10. Registration of Proposals
1.10.1. Responsible secretary of Jury commission registers contact persons, which submit Proposals and the received Proposals in sequence of their submission, and ensures storage of Proposals.
1.10.2. On package of Proposal, without its opening, is made a mark where are identified date, time of reception and registration number. Submitter receives testimony that he has submitted the Proposal. Testimony is issued by Responsible secretary of Jury commission.
1.11. Costs on preparation and submission of proposals All costs related with preparation and submission of Proposal is covered by Participant from his own resources. Client does not cover and compensate these costs, apart from course and result of Contest.
II Requirements and qualification of professional qualification
To submit Proposal, the Participant should comply with the following minimal requirements:
2.1. Participant in contest can be legal or physical person, registered in the Republic of Latvia or in foreign country (his residence is located there), which have rights to deal with architectural practice in Latvia or in their home country, as well as association of such persons in any combination (herein referred to as – Participant),
2.2. In the case if Participant, which on time of Contest does not comply with requirements of the first and the fifth part of article 8 and/or the first and second part of article 10 of Construction law, is acknowledged as the winner in Contest and is invited to participate in negotiation procedure on Contract conclusion, he will have an obligation to fulfil above mentioned requirements of Construction law, as well as to prove his abilities to ensure performance of Contract of design works in time and procedure determined in Regulation.
2.3. Participant had to have fulfilled during last three years at least one design work order of similar character and volume and this project has to be accepted according to procedure determined in normative acts (Appendix 5).
III Content of Proposal
Proposal submitted by Participant should consist of:
Sketch should be elaborated according to requirements of Assignment of planning and architecture (Appendix 2), issued by Riga City Construction Board in 2010, requirements of Contest Regulation, technical requirements – description (Appendix 1) and normative acts. Sketch consists of vision of architectural project which reflects Participant’s idea of complex development of territory in Riga, Tallinas street 6, Tallinas street 10, Tallinas street 12A, and explanatory article. In Sketch should be envisaged rational location of buildings in the plot which is required for rational functioning of Construction project.
Improvement of kindergarten territory should be formed in context with perspective square which surrounds its territory, for which the usage of Riga historical centre intends the communicative function with youth recreation zone, allowing location of underground car parking place under the square.
Improvement of kindergarten territory should be solved in context with function of perspective square, at the same time offering principles of square improvement function in context with kindergarten function – providing principal proposals on desirable planning structure of square, greeneries and youth recreational attributes, and their location.
There should be evaluated also access options for pedestrians from Miera street and Cēsu street.
3.1.1. Graphical part of Sketch:
22.214.171.124. General plan sketch for Contest object on engineering topographical plan with conception of territory improvement M 1:250;
126.96.36.199. Conceptual sketch of public external space for reviewed territory in free form: analysis of the main pedestrian flows, greenery structure, transport and delivery flows M 1:1000;
188.8.131.52. plans with names of room groups and their areas, axle dimensions and indications on special details, if such details are envisaged, M 1:200;
184.108.40.206. façade drawings with height markings, axle dimensions, transcripts of decoration materials and indications on special details, if such details are envisaged, M 1:200;
220.127.116.11. characteristic cuts with height markings and dimensions in axles, as well as transcripts for walls, coverings and roof constructions M 1:200;
18.104.22.168. visualisation of facades in context of complex solution and city environment;
22.214.171.124. interior visualizations;
126.96.36.199. model M 1:200.
3.1.2. Explanatory article is prepared in Latvian and it should include:
188.8.131.52. characterization of architectonic and spatial solution;
184.108.40.206. description of functional operation of Contest object model
220.127.116.11. evacuation requirements;
18.104.22.168. technical information on constructions, construction details, individual details, interior and façade decoration materials, applicable in Proposal;
22.214.171.124. insulation scheme
126.96.36.199. Prospective indices/construction features – construction area (m²), total area of premises, which divided among floors(m²) for all amounts, total area for premises without taking into account halls, communications, stairs and premises for technical equipment, cubage of buildings (m³), intensity, density and free territory (Appendix 4 “Technical parameter table of Sketch”;
188.8.131.52. average costs of designing and prospective costs of construction works, identifying currency and taxes (are not assessed).
3.2. Motto transcript should be prepared according to form, specifies in Appendix 3 of this Regulation.
3.3. Qualification documents:
3.3.1. For legal entities and partnerships of legal entities: Reference (original) issued by Register of Enterprises or by Register of state which is registration place of Participant on persons who have rights to represent the Participant and certificate that the Participant is not recognized as insolvent, is not in process of bankruptcy or liquidation, which is issued not earlier than one month before deadline, specified in paragraph 1.10.2 of Regulation; if Proposal is submitted by partnership of persons, then required reference should be submitted for each participant of it;
3.3.2. Document which testifies Participant’s rights to execute architectural practice:
184.108.40.206. if the Participant is legal entity which has rights to fulfil design works in the Republic of Latvia – certified copy of valid Certificate of Merchants registration; if Proposal is submitted by partnership of persons, then this requirement should be applied for each participant of it;
220.127.116.11. if the Participant is physical entity which has rights to fulfil architectural practice in the Republic of Latvia – certified copy of valid Certificate of Architectural practice;
18.104.22.168. if the Participant is physical entity of foreign country which has no rights to fulfil architectural practice in the Republic of Latvia – certified copies of valid documents which testify education and qualification of this person, what is the base for acknowledgement of qualification of this person in the Republic of Latvia;
22.214.171.124. if the Participant is legal entity registered in foreign country – document which testifies the rights of this legal entity to fulfil design works, if it is required in registration country of this legal entity, as well as certified copies of documents which prove the education and professional qualification of practicing architects, which elaborated the Sketch.
3.3.3. Testimony of Participant’s experience, which is prepared according to form, specified in Appendix 5 of this Regulation.
3.3.4. Properly executed Power of Attorney if the Participant is represented in Contest by authorised person.
IV Execution of Proposal (Sketch, motto transcript and qualification documents)
4.1. Proposal documents in the submitted package of Proposal should be divided in two parts:
4.1.1. Sketch should be placed in separate package, and on it should be specified Participant’s motto, as well as the following inscriptions: “Sketch” and “Elaboration of project for Pre-school educational institution in Riga, Tallinas Street 6, Tallinas Street 10, Tallinas Street 12A” (Procurement identification No. RDĪD 2011/28);
4.1.2. Qualification documents should be placed in separate envelope, and on it should be specified Participant’s motto, as well as the following inscriptions: “Qualification documents” and “Elaboration of project for Pre-school educational institution in Riga, Tallinas Street 6, Tallinas Street 10, Tallinas Street 12A” (Procurement identification No. RDĪD 2011/28) and they should be packed together with separate envelope with Motto transcript, on which is specified Participant’s motto and inscriptions: “Motto transcript” and “Elaboration of project for Pre-school educational institution in Riga, Tallinas Street 6, Tallinas Street 10, Tallinas Street 12A” (Procurement identification No. RDĪD 2011/28), in common package of Sketch;
4.1.3. packages should be safely closed, in white or brown colour, on it cannot be any designations, which identify submitter, all inscriptions should be in block letters, without use of submitter’s specific style of writing or printing;
4.1.4. address and inscriptions on package can be specified in English.
4.2. Participant prepares Proposal documents according to requirements of this Regulation and normative acts. Documents are executed according to requirements of this Regulation and normative acts. Documents are executed according to requirements of Law of legal force of documents and Regulations No. 916 of 28 September 2010 “Regulations of document elaboration and execution”;
4.3. Proposal documents should be prepared in Latvian. They should be clearly legible to avoid of any misunderstandings. If there will be any contradictions between designations of numerical values and words, the determinative will be designation with words;
4.4. By submission of documents which are issued in foreign country or documents in foreign language, there should be attached translation in Latvian which is testified with Participant’s signatory or by sworn notary of the Republic of Latvia;
4.5. Qualification documents should be sewn together in one volume so it is not possible to replace the pages, on the last page the sewn string is fixed with over-glued page, where is identified number of sewn pages, date, place of document preparation, which is testified by Participant’s signatory with his signature. If the Participant is legal entity, together with signature should be identified person’s name, surname, position and base of representation. To qualification documents should be attached testimony of signatory that the person has the proper rights of representation. If the Participant is physical entity, there should be identified transcript of signature (name and surname). All pages of volume should be numbered, to the volume should be attached also contents.
4.6. Each Participant has rights to submit only one Proposal variant on Contest subject.
4.7. Requirements for execution of Sketch (graphical parts, explanatory article and electronic forms)
4.7.1. Execution of graphical part of Sketch:
126.96.36.199. vision of architectural project should be executed in Latvian or in English in any graphical or coloristic technique on firm horizontal plane-tables of A1 format. Plane-tables should be numbered from 1 to XX, on the left upper corner of each plane-table should be identified framed motto, chosen by Applicant, according to requirements of paragraph 188.8.131.52 of Regulation. Under the motto with characters are specified scheme of plane-table location.
184.108.40.206. Number of plane-tables for graphical part of Sketch – even.
4.7.2. Execution of explanatory article:
220.127.116.11. Text part of Explanatory article is executed in computer print on A4 format pages (not more than 5 (five) pages, in each – 1800 characters). On left upper corner of each page should be identified motto. Explanatory article should be sewn together and the pages should be numbered.
18.104.22.168. To explanatory article should be attached copies of A1 plane-tables on A3 pages in 3 (three) copies, ensuring qualitative perception of illustration and illegibility. It is allowed to attach explanatory pictures.
4.7.3. Execution of Sketch in electronic format: Architectonic vision and explanatory article should be submitted in electronic format (compact disc). Pictures of table-planes of graphical part should be formed with 300dpi resolution for job in Windows operating system format of .pdf and .dwg files and applications for A1 format plane-tables. Explanatory article should be prepared in .doc format. Compact disc should be marked with Participant’s motto. Electronic documents and hard information carriers cannot contain configured information on author, owner, and user of file.
V Procedure of Proposal opening and assessment, assessment criteria
5.1. Jury commission in closed meeting opens submitted Proposals according sequence of their submission, and commences assessment of Sketches, opening packages which are marked with indication “Sketch”. Assessment of Sketches is performed in two stages:
5.1.1. Assessment of sketch compliance to requirements of Regulation and normative acts, and
5.1.2. Assessment of Sketches, which were acknowledged as consistent with Regulation and normative acts, according assessment criteria defined in Regulation.
5.2. During time of Proposal assessment of Sketch contest the Client organizes sketch exhibition anonymously under mottos, and several exhibitions after taking decision on Contest result, thereby, by submitting his Proposal, the Participant accepts public demonstration of submitted Sketch.
5.3. At first Jury commission assesses confirmation of execution for submitted Sketches to requirements of Regulation, programme of premise usage, Development plan of Riga city, and to Assignment of architecture and planning, including inspection, whether all in Regulation demanded documents and materials are submitted.
5.4. Members of Jury commission individual assess sketches according to criteria, determined in this paragraph, assigning points for each separately and preparing written annotation for each examinable Sketch, as well as prepare total assessment and conclusion. Assessment criteria are the following:
|No.||Criteria of Sketch assessment||Maximal numerical value of criterion
|1.||conception of urban construction
Usage of site potential
Connection with culturally historical heritage
Improvement of urban construction situation
Clear perception of zoning and easy orientation
Compliance with programme
Rationality of planning
Provision of environment accessibility
|3.||SPATIAL AND COMPOSITIONAL SOLUTION
Identification of construction character
Uniformity of conception
Clearness of conceptual solution
Quality of location of outer premises
Rationality and logic of constructive system
Compliance with normative
Efficiency of area usage
Usage of environment-friendly and users-friendly materials
Suitability of solution to further improvements
Assessment of local climatic conditions
VI Rights and obligations of Jury commission
6.1. Obligation of Jury commission is to ensure the course of Contest procedure and its documentation according to valid normative acts of the Republic of Latvia.
6.2. Jury commission has an obligation to give answers and information after timely submitted request from Participant (by post, e-mail or fax) according to procedure and in term determined in Regulation.
6.3. Jury commission sends amendments of Regulation and additional information to all registered Participants, who have received the Regulation, as well as publishes them on Contest Web site http://tallinasdarzs.riga.lv/.
6.4. Jury commission has rights to attract experts during time of Contest.
6.5. For assessment of submitted sketches Jury commission can attract independent international experts with appropriate experience and practice in architecture, and whose professional qualification and experience could allow to assess submitted Proposals, taking into account the international experience and practice. Jury commission can take into account opinions of experts completely or partly. Experts do not take part in taking decision on Contest results.
6.6. Jury commission has rights to demand that Participant defines information, included in qualification documents, more accurately in writing, as well as shows originals of submitted copies.
6.7. Jury commission has rights to prolong deadline of Proposal submission according to procedure of seventh part of article 29 of Public procurement law.
6.8. Jury commission prepares conclusion, by summarising Contest results, taking a decision on the best Sketches, nominating them for awarding, as well as deciding on distribution of places and consolation prizes, and suggestions for their further application according procedure, defined in Regulation.
6.9. Jury commission can take the following decisions on the Contest result:
6.9.1. determining Contest winner, receivers of awarded places and consolation premiums, to recommend to Client invitation of the author of the best Sketch to negotiation procedure on conclusion of design work contract;
6.9.2. to recommend to Client also invitation of other authors of awarded Sketches to negotiation procedure, if qualification of Participant whose Sketch was acknowledges as the best one, does not comply with requirements of article 2 of Regulation;
6.9.3. in case if Jury commission establishes that none of Sketches cannot be implemented, it decides not to assign the first place and recommends to Client not to organize further negotiation procedure, but it can assign the second and third place, as well as consolation premiums.
VII Number of awarded places, value, payments and principle of their distribution
7.1. Jury commission assigns one first place, one second place, and one third place. As contest winner is regarded Participant, who has received the first place. In addition, Jury commission can assign one to five consolation premiums.
7.2. Total foundation of contest awards is Ls 25 000.00 (twenty five thousand lats), the distribution of which is following:
7.2.1. award for Contest winner – the receiver of first place – Ls 7 000;
7.2.2. award for receiver of second place – Ls 5 000;
7.2.3. award for receiver of third place – Ls 3 000
7.2.4. each consolation premium – Ls 2 000.
7.3. In sums specified in article 7.2. are included taxes which should be paid by Participant according to legislation which exist in Participant’s registration country
7.4. Jury commission has rights not to receive some/any of awarding places or consolation premiums.
7.5. Taking into account what is determined in article 8.4., the distribution of awarding places is determined after verification of Participants’ qualification
7.6. Awards and consolation premiums are paid out only for the Participants the qualification of which fully comply with requirements of article 2 of Regulation.
7.7. Contest winner – the first place receiver receives money premium of Contest, regardless, whether the Contract of design works is concluded with him or not.
7.8. Awards are paid out in the following procedure and terms:
7.8.1. awards and incentive bonuses are paid out after the Contest result have been become incontestable in procedure determined in Public procurement law, within 30 days after reception of invoice of award or incentive bonus receiver;
7.8.2. all costs related with commission charges on transfer of money or fluctuations of currency rates are covered by payment receiver.
7.9. All Participants who have submitted Proposal for Contest transfer to Client the property rights for submitted proposal in full amount without any terms and conditions. Copyrights are preserved according to valid normative acts of the Republic of Latvia.
VIII Taking decision on Contest result and announcement of the result
8.1. Jury commission determines the place, date and time of meeting of motto decryption and opening of qualification documents, on what not later than five days before a meeting should be informed all contact persons, mentioned in paragraph 1.10.1, as well as the information should be inserted in the Contest Web site http://tallinasdarzs.riga.lv/.
8.2. Motto decryption and opening of qualification documents is opened.
8.3. Responsible secretary of Jury commissions calls the mottos of contest winner(s), receivers of awarded places and incentive bonuses. Afterwards, there are opened motto transcripts, called the winner, receivers of awarded places and incentive bonuses.
8.4. After calling of motto decryptions Jury commission in closed sitting verifies compliance with requirements of paragraph 2 of Regulation for qualification documents of all authors of assessed sketches. As receiver of first place (winner) is acknowledged the first better proposal of sketches, the author’s qualification of which completely complies with requirements of paragraph 2 of Regulation, as receiver of second place is acknowledged the next better proposal of sketches, the author’s qualification of which completely complies with requirements of paragraph 2 of Regulation, etc.
8.5. Responsible secretary of Jury commission prepares Contest report, which includes:
8.5.1. description and aim of project;
8.5.2. Clients name and address, and other details;
8.5.3. information on Participants who participated in Contest;
8.5.4. information on award receivers, as well as decision of Jury commission on distribution of awards.
8.6. To Report of Sketch contest should be attached conclusion of Jury commission which contains:
8.6.1. information on assessed Sketches;
8.6.2. assessment of Jury commission for each Sketch;
8.6.3. decision on distribution of awards;
8.6.4. Recommendation, addressed to Client on further usage of Sketches;
8.6.5. assessments submitted by experts.
8.7. Client issues Contest report on demand. Client stores Contest report for 10 years after taking decision on Contest results.
8.8. Client informs simultaneously all Participants on taken decision related to contest results within three working days after meeting of motto transcript opening.
8.9. Client submits for publishing announcement on contest results in maximally short period of time, but not later than within three working days after informing of Contest Participants, according to article 28 of Public procurement law. Client does not publish such information on contest results, the publication of which delays application of law, harms legal commercial interests of suppliers or free competitiveness among service providers.
8.10. Participants’ copyrights according to further development of sketches and further usage of Sketches should be observed according to copyright law of the Republic of Latvia.
IX the essential provisions of negotiation procedure
Participant, which will have obtained the highest assessment of Jury commission, and Proposal of which will comply with all requirements identified in Regulation, will be invited by Client to participate in negotiation procedure on conclusion of Design contract.
Participant who will be invited to participate in negotiation procedure (herein referred to as – Applicant), will be demanded by Client to submit the following documents:
9.1. confirmation that on Applicant cannot be applied elimination provisions of first part of article 39 of Public procurement law;
9.2. If Applicant or person on opportunities of which any of Applicants is based, is registered (permanent residence is located) in Latvia:
9.2.1. Reference of the Register of Enterprises of the Republic of Latvia, which is issued not earlier than one month before the day of its submission and which confirms that for Applicant or person on opportunities of which any of Applicants is based has not been announced insolvency process and they are not in status of liquidation;
9.2.2. reference which is issued not earlier than one month before day of its submission by state Revenue Service or municipality in Latvia* and which conforms that Applicant or person on opportunities of which any of Applicants is based has no debt of taxes in Latvia, including debt on state mandatory social insurance payments, which in total exceeds 100 lats; in addition the reference of State Revenue Service should include information which is identified in sixth part of article 39 of Public procurement law;
* the reference(s) of such content, issued by respective municipality should be submitted if Applicant or person on opportunities of which any of Applicants is based possesses real estate in Latvia. If such property does not exist, there should be submitted the respective confirmation on non-existence of such property.
9.3. If Applicant or person on opportunities of which any of Applicants is based, is registered in foreign country:
9.3.1. Reference issued by competent foreign institution, which is issued not earlier than one month before the day of its submission and which confirms that for Applicant or person on opportunities of which any of Applicants is based, registered in foreign country (permanent residence) has not been announced insolvency process and they are not in status of liquidation;
9.3.2. reference which is issued not earlier than one month before day of its submission by state Revenue Service or municipality in Latvia* and which conforms that Applicant or person on opportunities of which any of Applicants is based has no debt of taxes in Latvia, including debt on state mandatory social insurance payments, which in total exceeds 100 lats; in addition the reference of State Revenue Service should include information which is identified in sixth part of article 39 of Public procurement law;
* the reference(s) of such content, issued by respective municipality should be submitted if Applicant or person on opportunities of which any of Applicants is based possesses real estate in Latvia. If such property does not exist, there should be submitted the respective confirmation on non-existence of such property.
9.3.3. reference which is issued by competent foreign institution not earlier than one month before day of its submission and which confirms that Applicant or person on opportunities of which any of Applicants is based, registered in foreign country (permanent residence) has no debt of taxes in corresponding foreign country, including debt on state mandatory social insurance payments, which in total exceeds 100 lats;
9.3.4. Confirmation that average monthly income of employees of Applicant or person on opportunities of which any of Applicants is based (if they are registered in foreign country or their permanent residence is in foreign country) in first three annual quarters during period of last four years up to the day of proposal submission are not more than 70 percentage smaller than average income of employees in the country where Applicant or person on opportunities of which any of Applicants is based is registered (their permanent residence is in foreign country), in mentioned period in respective industry according to two character level of NACE classification of redaction 2. If Applicant or person on opportunities of which any of Applicants is based as tax payer in respective foreign country is registered during period of last four year quarters up to the day of proposal submission, than there are taken into account the average monthly income in period from next month after registration up to the day of proposal submission;
9.3.5. if Applicant or person on opportunities of which any of Applicants is based (is physical entity, the permanent residence of which is in foreign country, which is not employed by other persons, and who is registered as performer of economic activity – confirmation that one twelfth of declared taxable income of this physical entity, on which the deadline of declaration submission is entered, are not more than 70 percentage smaller than average income of employees in the country where is permanent residence of this person in first three annual quarters during period of last four years up to the day of proposal submission in respective industry according to two character level of NACE classification of redaction 2.
9.4. reference (original) issued by the Register of Enterprises (competent foreign institution) which is issued not earlier than one month before day of its submission, where are specified persons which have rights to represent the Applicant;
9.5. certified copy of certificate of Merchants registration;
9.6. certified copy of valid Certificate of registration of Construction merchant;
9.7. certified copies of architect’s practice certificates (for head of the project and architects involved in designing);
9.8. certified copies of construction practice certificates (for each project manager of engineering communication part of the project);
9.9. Confirmations of Applicant’s involved sub-contractors (if it is envisaged to attract them) that they agree to perform design works as Applicant’s sub-contractors and for them cannot be applied elimination provisions of first part of article 39 of Public procurement law. To confirmation should be attached certified copies of certificate of Merchants and Construction merchants registration, as well as certified copies of construction practice certificates;
9.10. information which testifies Applicant’s experience;
9.11. Design estimate in lats, according to LBN 501 – 6 “Procedure of determination of construction costs”, where there are separated costs for sketch project stage and costs for stages of technical project, according sections. In designing costs of technical project should be included specification of all required nodes;
9.12. calendar schedule of designing, including project coordination according to procedure which is determined in normative acts;
9.13. testimony of insurance society that in case of design contract conclusion, it will perform insurance of Applicant’s professional liability on sum, which is not less than prospective designing costs, or according to insurance which is valid on designing period, which is not less than prospective designing costs, there should be submitted also certified copies of policy and insurance provisions;
9.14. testimony of validity term of proposal.
X The essential provisions of Design contract
10.1. In this chapter are determined essential provisions of Designing contract, which cannot be changed during negotiation procedure and are binding for any person (designer), which is invited and accepts to participate in negotiation procedure, has submitted his proposal and expressed the wish to conclude Designing contract.
10.2. Organization of designing works:
10.2.1. designer has the obligation to ensure complete execution of all sections of technical project and submission to Client according to Regulations of the Cabinet of Ministers of 14 August, 2001, No.370 “Regulations on Latvian building norms LBN – 202-01 “Content and execution of Construction project””;
10.2.2. demand and reception of all technical and special regulations and other output documents what are needed for elaboration of project is ensured by designer (costs on execution of these works should be included in the price of contract);
10.2.3. coordination of technical project in stage of sketch project and complete technical project is ensured by designer according to normative acts of the Republic of Latvia;
10.2.4. for technical project should be performed construction expertise according to articles 99.1 and 99.2 of Regulations of the Cabinet of ministers of 1 April 1997 No.112 “General construction rules”;
10.2.5. designing sequence and coordination order is determined by Assignment of planning and architecture, which is binding for designer;
10.2.6. Client has rights to stop the designing works in any stage, if there is objective reason to do it. In such case the parties will agree on further usage of copyright and payments for actually performed works. Client has rights not to realize the project in full amount if there are objective reasons for it.
10.3. Execution term of designing works:
10.3.1. deadline of designing works when according to contract, the designer should deliver completely coordinated technical project in required completion, is 12 (twelve) calendar months from the date of Designing contract signing;
10.3.2. parties can agree for amendments of deadlines for separate stages of designing works, but the final deadline cannot be changed.
10.4. Designer will have an obligation to ensure his civil liability on quality and compliance of designing works in value, which will be equal with price of contract together with value added tax (costs on conclusion of insurance contract should be included in contractual price).
10.5. Provision for funding of designing works:
10.5.1. Designer should offer price of Designing contract and perform negotiations with Client within framework of negotiation procedure, according to Public procurement law;
10.5.2. performance of designing works is financed without advance payment for actually performed works, by distributing the payments on the following stages:
10.5.2.1. 5% (five percent) of contractual price within 20 (twenty) calendar days after reception of technical regulations and special provisions, identified in Assignment of planning and architecture, as well as which is demanded by competent institutions, required for commencement of designing;
10.5.2.2. 15% (fifteen percent) of contractual price within 20 (twenty) calendar days after submission of sketches of designable object to Client;
10.5.2.3. 30% (thirty percent) of contractual price within 20 (twenty) calendar days after day, when Construction project is coordinated by Client, and there is received positive conclusion of building expertise for its delivery for acceptation in Riga City Construction Board;
10.5.2.4. final payment 50% (fifty percent) of contractual price within 20 (twenty) calendar days after, after the day when Contractor has delivered Construction project to the Client, accepted in Riga City Construction Board, in determined completion, with Acceptance certificate.
10.6. Contract security:
10.6.1. Client can demand from designer to submit contract warranty – unconditional irrevocable warranty for mot more that 5% of amount of designing contract together with value added tax, which is issued by credit institution in Latvia which has rights to deliver bank services in the Republic of Latvia;
10.6.2. with contract warranty the designer warrants execution of his liabilities to perform designing works in required term, i.e. within 12 calendar months after day of Designing contract signing.
10.7. Applicable normative acts and dispute settlement:
10.7.1. Designing contract and there included provisions, as well as mutual legal relationships which arise from the contract and are related with it should be negotiated according to valid normative acts of the Republic of Latvia;
10.7.2. disputes which arise between both parties in relation to concluded Designing contract are transferred to settlement in the Court of the Republic of Latvia, according to valid normative acts.
XI List of Regulation Appendices:
Appendix 1 – Technical demands – description. Description Volume No.1 and Volume No.2 with appendices;
Appendix 2– Planning and architectural assignment;
Appendix 3– Participant’s inquiry form;
Appendix 4– Technical parameter table of Sketch;
Appendix 5– Confirmation of Participant’s experience;
Appendix 6– Engineering topographical plans with underground communications;
Appendix 7– Review scheme of quarter territory among Miera, Tallinas, Palīdzības and Brīvības streets;
Appendix 8– Plans of plot borders;
Appendix 9– Technical inventory issues;
Appendix 10– Participant’s registration inquiry form;
Appendix 11–Letter from State cultural Monument Protection Inspection of 07.10.2010 No.10-04/2579 on level determination of culturally historical value of buildings in Riga, at Tallinas street 6 and Tallinas street 10;
Appendix 12- Architectonically artistic inventory and examination;
Appendix 13- Technical inspection and conclusion;
Appendix 14- Photo fixation.
Chairman of commission V.Brūzis